Procurement Officer - Older People - Working for Essex
Salary: Up to £29,058 per annum
Closing date: 01 Dec 2021
Location: Chelmsford
Hours: Full-time
Req ID: 3383
Role: Procurement
About the role

Procurement Officer - Older People

Permanent, Full Time

Up to £29,058 per annum

Location: Chelmsford

In line with Essex County Councils’ Ways of Working, this role has been deemed as an ‘Anywhere Worker’ position. This means you are able to work remotely for the majority of the time, with occasional trips to the office based on business need. Any journeys to the office would be at your own expense. More specific details about this can be discussed at the interview stage should you be invited to interview.

Job Purpose

The Procurement Officer will support the Procurement function in various aspects, including managing and fielding supplier queries, supporting market engagement events, providing contract administration, as well as working on lower level sourcing and contract management activities. The Procurement Officer will also support the delivery of research and analysis which informs category plans and potential improvements to the management of suppliers and markets. The individual will seek opportunities to remove waste, implement technologies and automate processes within existing contractual restrictions.

The role requires good analytical skills to explore alternative solutions which meet customer requirements.

Service/Functional Accountabilities

  • Manage responses to supplier queries, co-ordinating the support to market engagement events and providing contract administration.
  • Lead on the delivery and development of contract and supplier amendment and update processes including, contract novation’s, price uplifts and on boarding new suppliers to ECC, liaising with internal and external stakeholders as appropriate.
  • Manage contracts to ensure that performance standards are achieved and any contractual, commercial or market risks are identified, and appropriate mitigations put in place.
  • Deal effectively with supplier correspondence, ensuring that messaging is conducted in a fair, transparent and auditable manner.
  • Lead the delivery of low risk sourcing processes, ensuring compliance with the Authority’s Procurement Policy and Procedures.
  • Lead the development, planning and delivery of improvement projects, ensuring effective stakeholder management and compliance with existing contractual requirements.
  • Adopt a continuous improvement approach to systems and processes to support the development of best practice for wider department benefit.
  • Plan and implement a risk-based programme of contract compliance audits in conjunction with specialist areas of the organisation such as Internal Audit, Corporate Health and Safety, Corporate Risk and Information Governance.
  • Specific individual and shared targets and objectives are defined annually within the performance management framework.

Skills, Knowledge and Experience

  • Educated to ‘A’ Level standard and/or qualification by experience of working in a commercial environment.
  • Experience of running low level tenders with a working knowledge of public sector procurement law and experience of managing lower level contracts and monitoring and improving performance and mitigating risks
  • Proficient in the use of Microsoft Excel. Solid working knowledge of PowerPoint and MS Word.
  • Appreciation of working in a political environment and an ability to understand and respond to different perspectives.
  • Strong communication; verbal, written and presentation skills.
  • Strong customer focus with a drive to provide a valued service.
  • A positive attitude: a ‘can do’ approach, good work ethic and willingness to learn
  • Interest in pursuing a career in procurement and either studying for or wishing to study for CIPS (Chartered Institute of Procurement and Supply) accreditation.

To view our Organisational Behaviours information please follow this link: https://www.workingforessex.com/organisational-behaviours/

As part of employment with Essex County Council (ECC) should your role require a DBS check you will be required to register with the DBS update service. The DBS update service ensures all registered DBS certificates are kept up to date and allows authorised parties to view the status of your certificate. This is an annual subscription and you will be responsible for ensuring this is maintained. For further information on the DBS update service please go to https://www.gov.uk/dbs-update-service

Essex County Council is proud to offer an excellent benefits package to all its employees. More information can be found on https://www.workingforessex.com/working-here/pay-reward/

 Essex County Council is committed to safeguarding and promoting the welfare of children and vulnerable adults, and expects all employees and volunteers to share this commitment.

 We seek the best talent from the widest pool of people as diversity is key to our success.

 If you have any queries regarding this role, or require anything further, please email resourcing.team@essex.gov.uk