Part Time Finance Assistant (P2P & Income) - Working for Essex
Salary: Up to £19,329 per annum pro rata
Type: Permanent
Closing date: 21 Jan 2021
Location: Chelmsford
Hours: Part-time
Req ID: 564
Role: Finance
About the role

Part Time Finance Assistant (P2P & Income)

Permanent, Part Time

Up to £19,329 per annum pro rata

Location: Chelmsford

Closing Date: 21st January 2021

Please note that this position is being offered on a part time basic, covering 3 days a week, which will be Monday, Thursday and Friday. 

The hours will be 22.2 hours per week between 8.30am and 4.30pm, however this is negotiable.

This position will initially, in line with current government guidance be based from home, with an expectation of being home based for the foreseeable future. However, if / when government guidelines change the role may then revert to being office based, whilst retaining some flexible working options.

Job Purpose

  Purchase to Pay (P2P) and Income aims to provide a comprehensive financial transactional and support service, maximising new and innovative technology to provide excellent customer service using a multi skilled workforce.

 The Finance Assistant supports the Purchase to Pay (P2P) and Income teams to deliver the business plan for financial transactions. With a working knowledge of Financial processes and systems across P2P and Income, ensuring data or income is input accurately, timely and within policy and legislation standards.

 Experienced in working as a team member across a flexible and multi skilled workforce, delivering excellent customer service to a variety of Functions by maintaining financial transactions and data within local systems. Recognising and supporting changes in technology to streamline the customer experience.

Service/Functional Accountabilities

  • Contributes to the delivery of the business plan for financial transactions, in support of the wider organisational vision.
  • Responsible for processing and managing financial transactions, following defined business processes, inputting and interpreting data to ensure quality, consistency, accuracy, timeliness and high performance.
  • Responsible for delivering all activities to meet defined deadlines, proactively reporting any risks or issues for early resolution.
  • Provides support and guidance to internal and external customers in a professional manner, in line with Financial processes, ensuring that policy and legislation are met.
  • Carries out basic reporting for P2P and Income and external customers, which contributes to the management of organisational performance, maximises income and ensures compliance with Financial Regulations and ECC Policies.
  • Work flexibly and collaboratively across P2P and Income to deliver finance support.
  • Recommend process improvements and redesign to achieve best practice and organisational efficiency.
  • Contributes to maintaining currency on legislation changes and translating these into local policy and procedure, to identify and review potential changes in technology.
  • Specific individual and shared targets and objectives are defined annually within the performance management framework. 

Skills, Knowledge and Experience

  •  Previous knowledge of debt collection is essential.
  • Educated to RQF Level 2 (GCSE) must include English and Mathematics, or equivalent by experience.
  • Commitment to continued personal development within a working environment.
  • Some knowledge of P2P/Income systems and demonstrable accounts payable, accounts receivable, purchase to pay and e-invoicing experience would be desirable.
  • Good interpersonal and communication skills, both verbal and written.
  • Aptitude and willingness to work flexibly in multi skilled Operational Teams.
  • Level of good competency using Microsoft office packages including, Outlook, Word and Excel.
  • Ability to interpret varied information for supporting continuous improvements in service delivery.
  • Ability to build effective working relationships with internal and external customers, suppliers and partners.

As part of employment with Essex County Council should your role require a DBS check you will be required to register with the DBS update service. The DBS update service ensures all registered DBS certificates are kept up to date and allows authorised parties to view the status of your certificate. This is an annual subscription and you will be responsible for ensuring this is maintained. For further information on the DBS update service please visit: https://www.gov.uk/dbs-update-service

Essex County Council is proud to offer an excellent benefits package to all its employees. For more information please use the following link: https://www.workingforessex.com/benefits/ Essex County Council is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment. We seek the best talent from the widest pool of people as diversity is key to our success. If you have any queries regarding this role, or require anything further, please email resourcing.team@essex.gov.uk or call us on 0333 013 5888. Lines are open Monday to Friday 08:30 - 16.30.